Updated: 15.09.2025
Equilex Limited (registry code 78733607, address Unit B, 11/F, 23 Thomson Road, Wan Chai, Hong Kong SAR China), operator of the website canadian-msb.com, respects user privacy and strictly complies with data protection legislation, including the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable national data protection laws .
You are openly informed by this Privacy Policy about the types of personal information we gather, how we use, disclose, transfer, and safeguard it. You confirm that you have read this Privacy Policy and accept the data processing policies outlined here by using our website and services .
For a complete understanding, we also recommend reviewing our Terms of Use, AML Policy, GDPR Compliance Principles, and Cookie Notice .
We gather and handle a variety of data while closely following the guidelines for lawful data gathering and data minimisation. Our main data collection categories are as follows :
Personal Data: Details you give directly, such as your name, phone number, email address, and other information you supply when registering for an account, requesting services, or having your compliance checked. Identification documents and proof of address may also be required in order to meet AML regulations .
Technical Data: Information that is automatically gathered, such as operating system, cookies, session logs, device identifiers, IP address, and browser type .
Usage Information: How users interact with the website (pages seen, navigation, sources of referrals, time spent) .
Communication Data: Email communication, feedback forms, and customer service records .
KYC/AML Data: Records pertaining to identity verification, funding sources, or transaction monitoring that are kept in compliance with legal mandates .
We purposefully don't gather information from anybody younger than eighteen. Minors are not the target audience for our website or services. We will remove any child's personal information as soon as we learn that it was gathered without the approval of the child's parents or legal guardian .
The GDPR specifies the legal justifications for processing personal data, which include the need to carry out contractual duties, adhere to legal requirements, pursue our legitimate interests, or obtain your consent. We make an effort to use data responsibly and exclusively for the reasons it was gathered. The following are the main reasons your data is processed :
Main purposes include:
Provision of Services: We utilise your information to deliver our services and meet our end of the bargain. This covers accounting services, legal assistance, company registration, and other services we provide. For these reasons, data processing is necessary to manage continuing client relationships and to complete or fulfil a contract with you .
Communication: To answer your questions, offer service consultations, and send out critical alerts and updates, we need your contact information. Additionally, with your permission, we might send you emails or offers that are specific to your interests. Using the unsubscribe link in the email or getting in touch with us directly, you can always choose not to receive marketing communications .
Analytics & Service Improvement: To improve the functionality and content of our website, we examine how users interact with it. Anonymised or aggregated usage data aids in the development of new features, navigation optimisation, user interface convenience, and audience needs analysis. Such processing is justified by our justifiable desire to enhance our services, and we take precautions to protect your privacy (e.g., by utilising aggregated data) .
Legal Compliance: To meet our legal requirements, we might process and keep certain data. This is particularly relevant to tax and accounting laws, as well as those pertaining to counterterrorism financing and anti-money laundering. For example, we are required by law to identify our clients and keep specific information for reporting. Processing data in accordance with legal regulations is required for compliance .
Security: The security of our website, your accounts, and our services are all protected by the data we collect. We keep an eye out to identify and stop dangers including fraud, illegal access, and cyberattacks. We have a legitimate interest in protecting our users and infrastructure, which justifies this processing. To keep your data safe, we continuously enhance our monitoring and security measures .
Without human evaluation, we don't make decisions that are entirely automated and have legal or comparable consequences .
We use cookies and related tracking technologies to improve your user experience and analyse website traffic. This helps us better understand how people interact with our website and customise its content to your interests :
Strictly Necessary Functions: (these cookies are necessary for the website to operate properly. They are necessary for basic features (such preserving your logged-in session or keeping your privacy settings) and cannot be turned off since the website would not work correctly without them) .
Analytics: (these cookies gather anonymous data about how users navigate our website, including which pages they view, how long they stay on each page, and whether they run into any problems. We make use of this data to enhance the usability and performance of websites. For example, these technologies enable us to determine the most popular areas and adjust the material appropriately) .
Marketing: (We use these cookies to show more relevant ads and promotions for our services. They let us know how well advertising campaigns are working and might even recall what you've seen on our site so we can provide you with similar services. When necessary, we get your permission before installing marketing cookies on your device and use them responsibly) .
You may manage cookie preferences through your browser or our consent tool .
Your personal information is never sold or rented by us. However, we might have to share data with reliable partners who adhere to confidentiality regulations in order to maintain the smooth functioning of our company and the delivery of services. These third parties could consist of :
Outsourced Service Providers: we collaborate with reputable businesses and experts who help us deliver services. Hosting companies and data centres (for our website and databases), payment processing services (for managing transactions), analytics platforms (for tracking traffic), and customer support services are a few examples of these. In these situations, we only give partners the bare minimum of information required by data processing agreements, and we strictly enforce confidentiality and data protection protocols .
Regulatory Disclosure: when required by law, we might give your information to regulators, government agencies, or other approved organisations. Data disclosure can be required, for instance, to safeguard our legitimate rights and interests, to comply with a court order, or during the course of an investigation into illegal activity. We carefully consider each request's legality and only reveal the information mandated by law .
All third parties are bound by confidentiality and GDPR-compliant data processing agreements .
We put in place the proper organisational and technical safeguards, such as:
Data encryption while it's in transit and at rest .
Role-based access control, intrusion detection systems, and firewalls .
Internal guidelines that restrict employees' access to personal information .
Frequent audits, monitoring, and staff training. Despite the fact that no system is completely safe, we constantly test and improve our defences. As required by law, we will alert authorities and impacted users in the event of a breach involving personal data .
Unless a longer retention time is mandated or allowed by law, we only keep personal data for as long as is necessary to achieve the goals outlined in this policy. In actuality, this means that your data will be kept for as long as you use our services and longer if needed, such as until the end of legally mandated retention periods or statutory limitation periods. To stop further identification of you, the data will either be anonymised or safely erased at the end of the applicable time. Following the rule that data should only be kept for as long as necessary, we routinely assess the amount of data and its retention durations and remove any information that is no longer needed.
At the moment, the European Economic Area (EEA) houses and processes all personal data. Unless specifically needed to provide services (for example, if you are outside the EU and want us to get in touch with a local partner), we do not send personal data to nations outside the EEA. We shall guarantee adherence to all legally mandated protections for such international transfers in the event that it becomes necessary in the future to move your data outside of the EEA. In particular, this implies that data will only be sent to nations that have been deemed by the European Commission to offer sufficient protection, or that are based on Standard Contractual Clauses (SCC) or other approved procedures. Therefore, even if your data is handled outside of the European Union, its confidentiality will be preserved.
Links to outside websites or services that are not within our company's control may be found on our website. Such third-party resources are not covered by this privacy statement. The privacy policies and content of external websites are not under our control. Before entering any personal information on any external resource, we advise you to read their privacy rules.
Under GDPR, you have the right to:
Access, rectify, or erase your personal data.
Restrict or object to processing.
Data portability (in a structured, commonly used format).
Withdraw consent at any time.
Lodge a complaint with a supervisory authority.
You can get in touch with us via any practical way listed in the "Contacts" section to exercise your rights. As required by GDPR, we will process your request at no cost to you and respond as soon as possible—at the very least, within a month of receiving it. We will notify you within the allotted time limit and provide a comprehensive explanation of the decision if an extension is required or if your request is rejected (for valid reasons).
We maintain the right to revise this privacy statement from time to time to take into account modifications to our business procedures, new laws, or emerging technology. We update this page with the most recent revision date whenever a new version of the policy is published. Upon publishing, the updated policy version takes effect immediately. To stay up to date on the most recent version of the policy, we advise often visiting this section.
For any privacy-related questions, requests, or concerns, please contact us:
Equilex Limited
Address: Unit B, 11/F, 23 Thomson Road, Wan Chai, Hong Kong SAR China
Email: canadian-msb.com
Phone: +44 73 5038 7544
We work hard to reply in a timely and comprehensive manner because we respect the faith that our customers and visitors place in us. As mandated by applicable regulations, you will receive a response to your inquiry from us within one month of the date of your request.
We are always happy to answer your enquiries and offer more details on your personal information and the security precautions in place. Our top goal is protecting your right to privacy and data security.
Your trusted partner for MSB registration, compliance, and fintech consulting in Canada and globally.
Unit B, 11/F, 23 Thomson Road, Wan Chai, Hong Kong SAR China
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